When considering implementing a Quality Management System (QMS) into a company for the first time, it is important first to consider if the company really needs one.
A few of the concerns that an organization would generally have on implementing a QMS would be:
- How competent would employees be to handle the new system?
- How high is the risk of information being misused or stolen?
- Is the absence of physical documents going to raise issues?
- How high are the maintenance costs?
If companies do decide that QMS software is right for them, there are a few factors to consider after performing the relevant research and analysis.
This would include:
- Product cost.
- Company objective.
- The time taken to implement.
- Purchasing up-to-date software.
Putting aside the other factors that would be taken into consideration, the cost is one of the most critical factors. Although cost may not be much of an issue to businesses that are doing very well and can afford it, other costs could be incurred that should be taken into consideration.
Purchasing a new software product to be used by companies is quite a big deal. The impact the new system could have on the organization could either be significantly good, or drastically wrong.
All expenses for implementing Quality Management Systems should be determined prior to do so, such as:
- The cost of purchase.
- The cost of implementation.
- The cost of training employees to use the software.
- The cost of maintaining the software.
- The cost to recover incorrectly or poorly implemented set up.
- The cost of implementation failure.
Every organization has to make sure the implementation of any new software decisions are cost-effective and have to ask themselves if the company is willing to invest in these expenses to ensure smooth implementation.
Finding the perfect system may be difficult; to make everyone’s lives easier, Harrington Group International has developed the ideal system to ensure increased productivity, higher profitability, reduced waste and an increase in efficiency while guaranteeing client satisfaction. HGI strives for excellence while seeking opportunities for improvement to provide only the best services to customers.